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When sharing photos from your corporate retreat or confidential contracts It’s important to be mindful of safety when you upload and download business files. Failure to follow the proper protocol can leave your devices vulnerable to malware and viruses.
Making sure your files are encrypted prior to uploading is the best way to ensure their security. This ensures that should hackers succeed in stealing the file’s access token the token can’t be used anywhere except on your own server. Limiting the number of servers that handle sensitive data can help reduce the risk of a theft or leak.
One way to safeguard files is to stop the uploading of files which have been proven to be harmful. To do this, you’ll need have a feature that verifies the contents of files against a list of known threats. If you’re using a document management system that converts all uploaded documents to PDF and then an attacker will find it more difficult to alter a company policy with an malicious.exe.
Last but not least, you must ensure that your file-uploading system is in compliance with the rules applicable to your industry and for your country. For instance, if your company is dealing with health-related data your uploading system must be HIPAA compliant, and GDPR compliance is vital for any business that handles EU citizens’ personal information. You’ll need to utilize an option that examines uploaded files against an approved list of content types, and then scans the files for viruses.